Revised January 1, 2024
Oregon Housing and Community Services | 725 Summer St. NE Suite B, Salem, OR 97301-1266 | (503) 986-2000 | FAX (503) 986-2020
Instructions for Financial Submissions in Procorem
Accessing Your WorkCenter in Procorem for the FIRST TIME as a NEW USER
1. Open the email invitation from your inbox. (You may receive multiple invitations; you must accept each invitation received in order to be granted access
to all applicable WorkCenters.)
2. Click on View WorkCenter.
3. Create a Login.
4. Once logged in, all WorkCenters that you have been invited to and accepted invitations for will be listed on the left side for you to choose from.
If you are not a current user, have not received your email invitation, or are otherwise experiencing technical or access issues, please contact your OHCS Asset
Manager.
How to Access Procorem as a CURRENT USER with LOGIN ID
1. Go to app.procorem.com/login.
2. Log in using your established login information. If you have forgotten your password, please use the Forgot Password function.
How to Access the Blank ProLink Standard Template
1. Choose your WorkCenter from the lower left menu. If necessary, first expand the OHCS account to show all WorkCenters to which you have access.
2. Open the Asset Management Property Review folder in the center screen.
3. Open the Financials folder.
4. Click on the BLANK ProLink Standard Template file uploaded by OHCS Staff. The file download should begin automatically and is in Excel format.
5. Save the file locally and rename as “[Fiscal Year] ProLink Standard Template [Property Name]”.
How to Fill Out the ProLink Standard Template
1. The following tabs will need to be completed:
(a) Balance Sheet (Green Tab): All applicable lines
(b) Profit & Loss (Blue Tab): All applicable lines
(i) Account ID 6810 – Senior Hard Debt Interest
1. Please note that this amount should only contain the interest that is actively paid as part of your debt service (not subject to
cash flow).
2. Any cash-flow based interest payments should be entered on lines 6820, 6825, or 6830.
(ii) Enter the amounts in the appropriate revenue and expense fields on the instructed tabs.
(iii) If amounts must be combined:
1. Be sure to clarify what categories were combined in the “Comment” column on the far right.
2. All expenses in a category grouping should remain in the same grouping even if two expenses are combined into one line
item when entering data.
3. Utilize a sum formula to show what amounts are being added together. (i.e. =2300+341+9770)
(c) Other (White Tab)
(i) Please note that the only sections required to be completed in the Other tab are:
1. Account ID 11320 - Deposit to Replacement Reserve: This amount should be the total annual deposit amount, not including
any earned interest. Do not enter the RR account balance.
2. Account IDs 16800 through 16825 – Principal Payment: list the total amount of payment applied to the principal for the
year. Do not enter the loan’s balance.
2. Review each tab for accuracy.
(a) Balance Sheet: The Total Assets (Account 1000), Liability (2000), and Equity (3000) lines should match your supporting financials.
(b) P&L: The Revenue (5000) and Expense (6000) lines should match your supporting financials.
3. Save. Check that file name follows the naming convention of [Fiscal Year] ProLink Standard Template [Property Name].
How to Upload your ProLink Standard Template and any Supporting Financial Document Files
1. Go to app.procorem.com/login.
2. Log in using your established login information. If you have forgotten your password, please use the Forgot Password function.
3. Choose your WorkCenter from the lower left menu. If necessary, first expand the OHCS account to show all WorkCenters
to which you have access.
4. Open the Asset Management Property Review folder.
5. Open the Financials folder.
6. Click the green Upload Files button on the right side.
7. Drag file(s) or click Choose File. Search for the ProLink Standard Template and the supporting financial document files.
8. Prior to uploading, please ensure that supporting financial documents are named in the appropriate naming convention as
outlined in the 2024 Technical Advisory with the Fiscal Year, Identifying Title (such as Income Statement, Audited Financials,
Balance Sheet, Debt Service, Replacement Reserve, etc.) and Property Name. This helps OHCS easily identify the
appropriate files as we are completing your review. (ie. 2023 Balance Sheet Sunset Station)
9. Click the blue Upload button at the bottom right of the screen. (CONTINUED)